E-MAIL Advanced
How do create a custom signature for my outgoing e-mails?
How can I automatically attach my signature to all outgoing e-mails?
How do I create my own PC mailbox in Outlook?
How can I check my e-mail from home?
How do I set up MS Outlook rules to delete junk mail?
Why do UNIX users receive a "NoName" attachment when I try to email them?
- How do create a custom signature for my outgoing e-mails?
- This can be done simply by opening your Microsoft Outlook and clicking on Tools --> Options... --> Mail Format tab --> Signature Picker button --> New... button. This will bring you into the Create New Signature window. Enter a name for the signature you are about to create in box 1. then click the Next button. The Edit Signature window will then come up. In the space provided type in your signature EXACTLY as you want it to appear in your e-mails. When finished click the Finish button and that's it!
- The next time you write a new e-mail just select Signature from the Insert pull down and your signature will appear.
- How can I automatically attach my signature to all outgoing e-mails?
- Once you have made your signature (see above) this is a simple process. Open Microsoft Outlook and click on Tools --> Options --> Mail format. Near the bottom of the window you will see the Signature Options. Click on the Use This Signature by Default pull down and select the name of the signature you want to be included in your e-mails. Click OK. That's it!
- How do I create my own PC mailbox in Outlook?
- You can create your own PC mailbox by launching Microsoft Outlook and clicking on the File pull down --> New... --> Personal Folders File(pst.)... .The Create Personal Folders window will then come up. Browse to the location where you want to store your Personal Folders File. This location should always be your //BIO2/Home directory so it will be backed up. You can name your PST file anything you want but it's good to name it something that can be easily referenced (i.e. MyMail.pst, PersonalMail.pst.). Naming it something with the word Mail in it makes it easy to find in the event of a lost connection or crash. Click OK. That's it! Your Microsoft Outlook session will automatically reconnect and mount your PST file each time you launch Outlook.
- How can I check my e-mail from home?
- You can check your email from home if you meet these two requirements: 1. You have a PC at home. 2.That PC has an ISP (Internet Service Provider, i.e. Roadrunner, AOL, NetZero, Froniter Net, etc...). If you meet these requirements the next step is to logon to your ISP. Then bring up your web browser and go to this internet address: https://mail.urmc.rochester.edu This will bring you to the Medical Center's logon page for accessing e-mail remotely. Under Domain\user name enter your username just as you would when you logon to your PC. Then enter your PC password under the password box and hit enter. This should successfully log you on to the URMC Exchange server and an internet version of Outlook will come up on your screen (for modem ISP users this might take a while). After you are done using your mail you can then Log Off by clicking on the Log Off icon at the left hand side of the screen. That's all there is to it! If you're having a problem and cannot logon using this method, chances are the Med Center's network is down. You can call 275-3200 from home to check the status of the network or for additional logon help.
- How do I set up MS Outlook rules to delete junk mail?
- You can set up Microsoft Outlook rules first by opening Microsoft Outlook, clicking on Tools then Out of Office Assistant. This will bring up the Out of Office Assistant window. Click on the Add rule.. button to set up your mail parameters and the Edit Rule window will pop up. This is where you can enter the identifying characteristics of the unwanted junk mail. When Outlook receives an e-mail that meets these characteristics it will automatically delete the e-mail or do something else with it that you dictate in the Edit Rules window.
Why do UNIX users receive a "NoName" attachment when I try to email them?
We think this happens when Outlook users don't change Outlook's default
of sending Microsoft Outlook Rich Text Format messages, and attachments
are garbled up with the body of the message (in a proprietary Microsoft
format) so that other non-Microsoft mail tools cannot handle them
properly.
If, on the Windows PC, the attachment appears as an icon embedded in
the
body of the message, this is an indicator that Microsoft Rich Text
Format is being used --and that the UNIX mail server will garble
everything to an unrecoverable level upon receipt.
To avoid this problem, you should try this in Outlook: Click "Tools", then "Options", then click the "Mail Format" tab, and select "Plain text" (or, perhaps "HTML"), then click "Apply" or "OK."
Alternatively, you can override the default Mail Format for a given outgoing
message when composing it by simply clicking "Format" and selecting
"Plain Text" before sending the message.
